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Privacy policy

What you need to know...

  • The proper handling of personal information by Swansea bay City Deal’s Digital Infrastructure Programme is very important to the delivery of our projects and maintaining public confidence.

    Personal data is any information that relates to a person who can be directly or indirectly identified from the information. The terms ‘information’ and ‘personal data’ are used throughout this privacy notice and have the same meaning.

    To ensure that the Digital Infrastructure Programme treats personal information correctly, we seek to adhere in full to the requirements of Data Protection legislation.

    This privacy notice has therefore been produced to explain as clearly as possible what we do with your personal data.

  • The Digital Infrastructure Programme team use personal data for a limited range of purposes:

    • Directing you to programme team members and partner organisations such UK Government's Building Digital UK.
    • Email marketing - Opt in only

    We may use your personal data when you make enquiries to members of our team, this may be followed up through various channels, for example:

    • Telephone
    • e-mail
    • Linkedin
    • E-newsletter - opt in only with the option to unsubscribe available at all times.

    You may also consent to be part of filming and photography which promotes the Digital Infrastructure Programme.

    The lawful basis for the processing of your information is to exercise our subsidiary powers under Section 111 of the Local Government Act.

  • We collect the following types of personal data about you to help you access further assistance from the programme team or if you require a response to an enquiry:

    • Name
    • Address
    • Email
    • E-newsletter sign up -  We will ask a few questions which will help us provide targeted, relevant information and understand your language preference
    • Contact telephone number (if required)

  • To deliver this service, we only collect personal data directly from you and do not obtain information about you from any other source.

  • We use Microsoft Office 365 to process our electronic documents under the terms of a strict agreement, which safeguards your information. This personal data is hosted on servers outside the UK, but only in EU countries which are subject to the General Data Protection Regulation.

    Other than images contained in publications and digital formats, your information will not be transferred outside the United Kingdom.

    We use Gov Delivery for our e-newsletters. Any personal information stored on the Gov Delivery system is hosted on servers in the UK. You are welcome to unsubscribe to this news service at any time.

  • We share your information with recipients below, depending on your circumstances. The minimum amount of personal data required is provided and only where it is necessary to do so.

    • The relevant services within the programme or relevant local authority that you contact us about.
    • Programme partners and suppliers with the correct permissions in place to do so.

    There are also other specific situations where we may be required to disclose information about you, such as:

    • Where the programme or relevant local authority is required to provide the information by law.
    • Where disclosing the information is required to prevent or detect a crime.
    • Where disclosure is in the vital interests of the person concerned.

  • We will keep your information while you actively working with us and for 2 years after your last contact with us, in accordance with the Council’s Retention Guidelines.

  • You have the right to:

    • Obtain access to the personal data that the Digital Infrastructure Programme is processing about you.
    • Have any inaccurate or incomplete information rectified (corrected).
    • Withdraw your consent to processing, where this is the only basis for the processing.
    • Make a complaint to the Information Commissioner’s Office (ICO), the independent body in the UK which protects information rights.

    In some circumstances, you may have the right to:

    • Object to the processing of your personal information.
    • The erasure of your personal data.
    • Restrict the processing of your personal information.
    • Data portability.

  • For more information regarding this privacy notice and your rights, please contact:

    Data Protection Officer
    Carmarthenshire County Council
    County Hall
    Carmarthen
    SA31 1JP

    Email: dataprotection@carmarthenshire.gov.uk

    Contact details for the Information Commissioner’s Office along with further guidance on Data Protection legislation can be found on the ICO website.

    Visit ICO website